Stop Losing Weeks of Your Life to Conference Logistics
AI-powered automation handles reviewer matching, deadline tracking, and registration—so you can focus on your research. Run your conference in days, not months.
Trusted by leading academic institutions worldwide
Trusted by Leading Academic Institutions
Earendel powers conferences at universities and research organizations worldwide.
You Already Know This Feeling
You're scrolling through Google Scholar for the third hour tonight. You have 200 submissions. Each needs 3 reviewers. That's 600 assignments to make manually. Your research paper deadline is tomorrow. Your family hasn't seen you all week. You still have 180 assignments left to go. This wasn't in the job description.
You wake up at 3 AM in a panic. Did you email the keynote speaker? Did you check that conflict of interest? Is the registration form actually working? This conference isn't a practice run. If something goes wrong, 300 of your professional peers will watch it happen in real time. There's no 'try again next week' with your reputation.
That grant proposal is due in two weeks. You haven't touched it. Your paper revisions are overdue. Your students need feedback. But you're stuck in conference hell—tracking submissions in five different spreadsheets, sending reminder emails one by one, manually checking if presenters actually registered. Every hour you spend on logistics is an hour stolen from your career.
You thought organizing one conference would take a few weekends. Everyone said "it's not that bad." But now you understand: conference management is a full-time job disguised as volunteer work. The problem isn't you. The problem is you're using tools designed for anything except running a conference.
Imagine Running Your Conference Like This Instead
The system automatically matches submissions to reviewers based on their actual publication history. You review the suggestions, make a few adjustments, and you're done. What used to take three full days now takes one coffee break. You're back to working on your actual research by lunch. Your time belongs to you again.
Automated reminders go out on schedule. Deadline tracking is visual and clear. Conflicts of interest get flagged automatically. You can see everything on one dashboard. You know nothing is falling through the cracks because the system catches what your exhausted brain would miss. You can actually relax and sleep well. No more 3 AM panic attacks.
Attendees get a branded website, mobile app, and personalized schedules. Your program updates in real-time. Check-in is contactless and smooth. Everything runs perfectly. Your colleagues don't see the work behind the scenes—they just see a slick, professional conference. You get credit for competence, not sympathy for chaos.
There's a better way to run conferences. One where you focus on the intellectual program while the platform handles the logistics. Where you reclaim your nights and weekends. Where you look organized because you actually are organized.
Meet
Earendel
Conference Management Built for Academics
Everything you need to run a conference from first submission to final attendee—in one platform.
Set Up
Set Up
Set Up Your Conference
Upload your conference details, customize your website, and open submissions. Your branded conference site goes live in minutes.
AI Automates
AI Automates
Let AI Handle the Busywork
Reviewer matching happens automatically using real publication data. Track everything on one dashboard. Automated emails keep everyone on schedule.
Go Live
Go Live
Run a Professional Event
Attendees register, get mobile access, and see real-time program updates. You focus on hosting. The platform handles the rest.
Key Features
AI-powered reviewer matching
Automated deadline tracking and email reminders
All-in-one dashboard for submissions, reviews, and registration
Branded conference website and mobile app
Real-time analytics and progress tracking
PCI-certified payment processing with transparent fees
Custom registration forms and ticket types
Program builder with drag-and-drop scheduling
"I built Earendel after watching talented researchers waste months of their lives on conference logistics. You became an academic to do research, not to be an unpaid event manager. This platform gives you back your time and your sanity. You deserve infrastructure that matches the importance of your work."
— Alessandro Afloarei, Creator of Earendel
Born From the Real Challenges of Conference Chairs
Built by a conference chair who faced the same nightmare every organizer knows
Prof. Walter Lacarbonara
Editor-in-Chief, Nonlinear Dynamics, Springer Nature
"As Chair of NODYCON 2019, 2021, and 2023, I worked with traditional websites and scattered tools—serviceable, but clunky and manual. Then came Earendel. While organizing the 2024 Multifunctional Materials Symposium and NODYCON 2025, I discovered a platform that truly changed the game: integrated, intuitive, and surprisingly powerful. Submissions, reviews, analytics, communication, program building—it all just worked. With Earendel, even complex events feel easy. I wouldn't run a conference without it."
Laura Di Gregorio
Sapienza University of Rome
"For the ancient AngloSaxons, Earendel is the morning star that announces the dawn. For Tolkien, Earendel is the elf who carries the Silmaril, the most precious jewel, into the sky. For me, Earendel is the avatar of Nodycon: a platform that brings me joy, full of ideas, simplicity, mathematics… and Alessandro! Brilliant, kind, friendly: just like his creation."
Stop Fighting Spreadsheets. Start Running Better Conferences.
Join academic organizers who've reclaimed their time and their reputations.
Conference management platform built for academics
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Trusted by academic conferences worldwide